Purchases & receiving stock
Purchases are the primary way stock enters MerchMind from suppliers. A purchase can be drafted and later received, or created already received for a fast “goods in” path.
Statuses
Section titled “Statuses”| Status | Meaning |
|---|---|
| Pending | Document saved; stock not increased yet |
| Ordered | On order with the supplier; still no stock |
| Received | Goods accepted — stock increases for the lines |
Only received purchases post inventory. Changing a received purchase back to a non-received status is blocked if that stock has already been sold or otherwise consumed.
Creating a purchase
Section titled “Creating a purchase”- Open Purchases → Add purchase (or List purchases).
- Choose supplier, warehouse, and dates.
- Add lines with the product search (any stockable catalog item).
- Set tax, discount, shipping, and payment status as needed.
- Save as pending/ordered, or set status to received to post stock immediately.
You can attach a supporting document (image or PDF) on the purchase after it exists.
Payment status
Section titled “Payment status”Payment status (paid / unpaid / partial) records whether the supplier has been paid. It is separate from stock: you can receive goods before or after settling the bill.
Purchase returns
Section titled “Purchase returns”Return goods to a supplier from a received purchase via purchase returns (list or from the purchase detail). Returns reduce stock.
Opening stock
Section titled “Opening stock”When you first go live, use Opening stock under Inventory to load starting quantities — not a stock adjustment.